bookkeeping restaurant

KPIs are what you’ll obsess over as a business owner – they dictate the financial outlook of your restaurant. Every employee has a record of their pay, which is included in year-end reports and other financial statements. Account reconciliation proves that you’ve accounted for all transactions – and that the amount of cash in your checking account is actually correct. Note that modern accounting software can automate account reconciliation.

A bookkeeping service will stay on top of your obligations to help you avoid missing your payments and keep your costs in perspective. Here are some of the specific tasks that restaurant bookkeepers tackle. How you set up your books for a restaurant lays the foundation for how smoothly the rest of the bookkeeping process will go.

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Reconciling QuickBooks accounts is the single most important piece of the entire bookkeeping process. Reconciling your accounts is the only way to know that you have recorded all of your financial transactions. You need to reconcile all of your accounts not just your bank accounts. As a business owner, you are at major risk by doing your own payroll.

Regardless of whether your restaurant is big or small, new, or has been in operation for years now, outsourcing your bookkeeping can help your business grow. At CJCPA, we understand the complexity of the food and beverage industry, its operations, and management aspects. Our experienced team helps restaurants with all their unique financial needs through our end-to-end bar and restaurant accounting and bookkeeping services.

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As a restaurant owner, paying your staff on time and correctly is one of your key responsibilities. Paying employees may appear to be a straightforward operation, but it is rather complex. Every employee will have different pay and hours of work, depending on their experience and role — whether they are at front of the house, back of the house, or managing operations. Also, you may have some employees who get paid an hourly wage while others get a salary. Employee payroll is subject to regulations on tip reporting, state unemployment, payroll taxes, social security, and medicare taxes. Restaurant operators that manage their own payroll face a high amount of exposure since submitting payroll taxes erroneously or late can result in severe fines and create significant liability issues.

Use our receipt tracker + receipt scanner app (iPhone, iPad and Android) to snap a picture while on the go. You also don’t want to create a negative impression of yourself or the restaurant because this will ultimately affect your business. Restaurants need to take inventory regularly to see what they’re selling and to make sure nothing is going bad, or even worse, that nothing is being stolen.

QuickBooks Online

Knowing how a colleague or other industry professionals approach restaurant bookkeeping may provide insight as to how you should address your own books and records. A business strategy, organization, and the willpower to keep accurate accounting records are essential factors in determining whether or not your restaurant will get off the ground. Restaurant bookkeeping is one of the most important aspects of running a restaurant. Accounts payable is a bookkeeping process that handles paying invoices from vendors and suppliers, including food inventory. A locked down accounts payable process allows you to pay your bills on time and without error, so that your inventory shipments remain on schedule. Your controllable costs are the restaurant expenses you can control.

Accruals accounting allows you to record revenue before receiving payment for your goods or services and record expenses before the restaurant has paid for them. While more complex, this method gives you a more accurate view of your business’s health. Account for all transactions, reconcile all accounts, and generate monthly reports so that you can track and analyze the key elements that indicate how well the restaurant is performing financially.

Restaurant accounting periods or accounting cycles

In 2001, Intuit launched QuickBooks Online as a packaged software. The program is constantly updated and improved and is ideal for restaurant owners with little to no accounting or bookkeeping experience who want to manage their own books. It is easy to use, integrated with your financial institution, and compatible with most major POS systems. Accounting software is used by businesses to track income and expenses. Restaurants use it to do many of the same things, but it can also help track inventory, create invoices, calculate sales tax, price recipes and menus, and integrate with point of sales (POS) systems. Two Roads works with businesses of all kinds, including restaurants.

  • Along with your POS, accounting software helps you keep an eye on your financial performance in real-time.
  • Every restaurant has overhead, or fixed costs of running your business, such as rent, insurance, and equipment rental.
  • In other words, we’ll help you talk the talk, but you’ll still need someone to walk with.
  • Hiring a CPA will help your restaurant business solvency and reduce your risk of tax issues down the line.
  • At first blush, cash-based accounting might seem like the best kind for restaurants.

Going with the right software may even help you save money in the long run. Restaurant accounting software includes financial software and point How To Master Restaurant Bookkeeping in Five Steps of sale (POS) systems. These programs are designed to help you organize your inventory counts and transactions quickly and accurately.